Senior Sales Administrator

Position Scope

As a Senior Sales Administrator for a Fast-Moving Consumer Goods (FMCG) company, your role is crucial in managing distribution and analyzing statistics. Here's an overview of key responsibilities and tasks you might handle in this position:

Job Description

Key Responsibilities

1. Distribution Management
   • Coordinate with Logistics: Work closely with logistics teams to ensure timely delivery of products to retailers and distributors.
   • Monitor Inventory Levels: Track stock levels in various distribution points to prevent stockouts and overstock situations.
   • Route Optimization: Analyze delivery routes and schedules to maximize efficiency and reduce costs.
   • Distributor Relationships: Maintain strong relationships with distributors and retailers to ensure effective product placement and inventory management.
2. Data Management and Analysis
   • Sales Reporting: Compile and analyze sales data to provide insights on performance metrics, trends, and forecasts.
   • Statistical Analysis: Use statistical tools and software to interpret sales data and identify patterns that inform distribution strategies.
   • Market Analysis: Conduct market research to understand consumer behavior and preferences, helping to guide product distribution decisions.
   • Key Performance Indicators (KPIs): Establish and track KPIs related to sales performance, inventory turnover, and distribution efficiency.
3. Collaboration with Sales Teams
   • Support Sales Reps: Provide administrative support to sales representatives by preparing sales materials and reports.
   • Sales Strategy Development: Collaborate with sales and marketing teams to develop strategies for launching new products or increasing sales of existing products.
   • Customer Feedback: Gather and analyze feedback from customers and sales teams to improve distribution processes and product offerings.
4. Documentation and Compliance
   • Maintain Records: Ensure accurate documentation of sales transactions, inventory levels, and distribution activities.
   • Compliance: Stay updated on industry regulations and compliance requirements related to distribution and sales practices.
5. Customer Service
   • Assist Customers: Address inquiries from customers and distributors regarding product availability, delivery schedules, and order statuses.
   • Problem Resolution: Handle any issues related to product distribution, including delays or discrepancies in orders.

Requirements

Job Requirements:

• Education and Experience:
  • Bachelor's degree in Business Administration, Supply Chain Management, Sales, or a related field.
  • 5+ years of experience in sales, preferably in the FMCG industry.
  • Experience with ERP systems and proven experience in data analysis, sales reporting, route optimization, and managing distributor relationships.
  • Understanding of industry regulations and compliance related to product distribution and sales.
• Skills:
  • Strong Analytical Skills: Ability to interpret sales data, analyze trends, and make data-driven decisions for sales and distribution strategies.
  • Communication and Interpersonal Skills: Strong written and verbal communication skills to work with internal teams and external distributors.
  • Problem-Solving: Ability to address and resolve distribution issues, such as stockouts, overstocking, or delivery delays.
  • Detail-Oriented: Ability to maintain accurate sales, inventory, and distribution records.
  • Customer Service Skills: Strong focus on supporting customers and distributors, resolving any distribution-related inquiries.
  • Team Collaboration: Experience working with cross-functional teams, including logistics, sales, and marketing.

Skills

FMCG