Field Clerk

Position Scope

Job Title: Field Clerk

Industry: Edible Oils

Location: Mombasa

Our client is a seeking to recruit an experienced Field Clerk to facilitate the efficient clearing of containerized edible oil shipments by handling documentation, coordinating with port authorities, and ensuring timely cargo release and delivery.

Job Description

• Follow up on vessel arrivals and monitor discharge of containers carrying edible oils
• Track container movement from port to yard and Container Freight Stations (CFS)
• Coordinate container verification, and release processes
• Ensure correct HS code classification for edible oils 
• Verify and submit all import documentation including Bill of Lading, Invoice, Packing List, IDF, and Certificate of Origin
• Liaise with KRA, KEBS, and Kenya Ports Authority to facilitate cargo clearance
• Coordinate cargo inspections, sampling, and approvals with relevant authorities
• Follow up on any queries or delays to ensure timely clearance
• Arrange and coordinate container dispatch and trucking
• Ensure issuance of delivery orders, gate passes, and release documents
• Track delivery of cargo to warehouses and confirm receipt
• Maintain accurate records of all clearing and forwarding documents
• Provide regular updates on shipment status to supervisors or clients
• Identify and escalate discrepancies, delays, or compliance issues
• Ensure compliance with customs regulations, port procedures, and company policies

• Minimize demurrage and detention costs through efficient follow-up

Requirements

• Diploma or Certificate in Clearing & Forwarding, Customs Administration, or a related field
• Must have proven experience in clearing and forwarding of containerized cargo at the Port of Mombasa
• Minimum 3-5 years’ hands-on experience in customs clearance and port operations
• Demonstrated knowledge of HS Codes for edible oils and tariff classification
• Proven ability to liaise with KRA, KEBS, and Kenya Ports Authority for cargo clearance
• Experience coordinating container release, inspections, and delivery logistics
• KESRA certification or customs training will be an added advantage

Skills