ACCOUNTANT AND ADMIN ASSISTANT

Posted : 2026-02-18
Closing : 2026-03-14
Position Scope

Job Title: Accountant and Admin Assistant

Location: Westlands, Nairobi 

Job Purpose:

The Accountant and Admin Assistant will be in charge of the Finance department in managing day-to-day accounting operations, including processing multiple client's accounts, managing accounts receivable and payable, financial reporting, and reconciliations.

The role requires accuracy, confidentiality, and the ability to work efficiently in a dynamic cleaning and facilities management environment

Job Description

Key Responsibilities:

1. Payroll Support

· Prepare and process payroll accurately and on time.

· Ensure correct calculation and remittance of statutory deductions (PAYE, SHA, NSSF, HELB, etc.).

· Maintain confidentiality of payroll data.

2. Accounts Payable and Receivable

· Prepare and send client invoices; update and follow up on receivables.

· Process supplier payments and reconcile statements.

· Maintain accurate and updated records of all transactions.

3. Tax and Statutory Compliance

· Assist in preparing and filing VAT, PAYE, Withholding Tax, and other statutory returns.

· Support timely remittance of all statutory payments.

· Maintain organized documentation for compliance and audit purposes.

4. Financial Reporting and Reconciliations

· Assist in preparing monthly management reports.

· Perform bank and account reconciliations.

· Support audit preparation and documentation.

5. Administrative and Support Functions

· Maintain orderly filing of financial documents.

· Support budgeting and expense tracking.

· Provide general support to the Finance and Operations teams.

Requirements

QUALIFICATIONS & EXPERIENCE

  • Bachelor’s degree in Accounting, Finance, or related field (required).
  • Must be CPA - K
  • 3–4 years of relevant experience, preferably in a Cleaning and Facilities Management Company or professional services environment.
  • Strong understanding of payroll processing, accounts reconciliation, and statutory filings
  • Proficiency in accounting software peferably Tally Software.

Skills