Human Resource Assistant (Uganda) - Consultancy

Position Scope

Position Title: Human Resource Assistant (Consultancy)

Location: Kampala, Uganda. 

Reporting to: Immediate Supervisor Head of Recruitment /Managing Partner

Employment Type: Full-time

Job Summary:

The Human Resource Assistant (HRA) will support the day-to-day HR operations for assigned accounts, focusing on recruitment, and administrative duties.

Job Description

Key Responsibilities:

• Recruitment:
  • Lead the full cycle of recruitment for assigned positions, from initial job requisition to onboarding by posting job openings, reviewing applications, and coordinating interviews.  
  • Provide timely feedback to candidates throughout the recruitment process. 
  • Generate weekly recruitment performance reports, outlining key metrics and updates on open positions.  
  • Contribute to client acquisition strategies while also fostering relationships with existing clients for retention.  
  • Continuously seek ways to improve the client and candidate experience to build brand loyalty.  
  • Draft and develop competitive quotes and proposals tailored to client needs.
• HR consulting:
  • Serve as the primary point of contact for employee inquiries.
  • Participate in negotiations related to employment terms, and staff benefits, and prepare and issue letters of appointment to new hires. 
  • Periodically review and update the staff orientation materials and program.
  • Address staff welfare concerns, manage employee issues, and support the performance management process to enhance productivity.  
  • Maintain proper records for disciplinaries.  
  • Contribute to employee engagement initiatives, including team-building activities, recognition programs, etc.
  • Monitor the implementation of HR plans and programs.
  • Handle and resolve all payroll queries.  
  • Support the performance appraisal process by guiding managers and employees in setting objectives, documenting progress, and providing constructive feedback.  
  • Maintain accurate and up-to-date employee records, including contracts, attendance, leave balances, and performance evaluations.  
  • Collaborate with the management team to ensure a safe, compliant and healthy work environment.
• HR Reporting:
  • Prepare regular HR reports that provide key insights into recruitment activities.
  • Prepare and submit HR analytics and reports of assigned accounts to support management decision-making.
  • Analyze data to offer recommendations and support management decision-making.  
• Performs any other responsibilities as may be assigned from time to time.

Requirements

Job Requirements

• Qualifications:
  • Education: Diploma or degree in Human Resource Management, Business Administration, or a related field.
  • Experience: At least 2 years of experience in an HR role, preferably in HR Consulting.
• Skills:
  • Strong understanding of Ugandan labor laws and HR best practices.
  • Excellent communication and interpersonal skills.
    Proficiency in MS Office (Word, Excel, PowerPoint).
  • Strong organizational skills and attention to detail.
  • Ability to handle confidential information with discretion.
• Key Competencies:
  • Teamwork: Ability to work effectively with colleagues across departments.
  • Problem-Solving: Capable of resolving issues promptly and effectively.
  • Adaptability: Able to work in a dynamic environment and handle multiple tasks simultaneously.
  • Customer Service Orientation: Focus on providing a high level of service to internal and external clients.

Skills

Human resources, HR Consulting