Human Resource Intern

Position Scope

Position: HR Intern
Location: Tatu City
Reports to: HR Manager

Job Purpose

The HR Intern will support the Human Resources department with day-to-day HR administrative and operational tasks, with a strong focus on attendance tracking, data entry, and employee records management. This role is ideal for fresh graduates or candidates with up to 6 months’ HR experience looking to gain hands-on exposure in a fast-paced operational and project-based work environment.

Job Description

1. Attendance & Workforce Data Management

·        Capture and update daily attendance records for site, sales, and support staff

·        Track working hours, overtime, leave, and absences accurately

·        Prepare attendance summaries and reports for payroll processing

·        Follow up with supervisors on missing or inconsistent attendance data

2. HR Data Entry & Records Management

·        Enter and update employee information in HR systems and trackers

·        Maintain accurate and well-organized personnel files (physical and digital)

·        File contracts, IDs, academic certificates, and statutory documents

·        Ensure confidentiality and proper handling of employee information

3. Recruitment & Onboarding Support

·        Assist with shortlisting CVs and scheduling interviews

·        Prepare onboarding documentation for new hires

·        Support employee induction processes, including attendance on first day

·        Update recruitment trackers and employee master lists

4. Payroll & HR Administration Support

·        Assist in compiling HR data required for payroll

·        Support preparation of HR reports (headcount, attendance, leave)

·        Assist with preparation of HR letters (confirmation, warning, leave approvals)

5. Employee Relations & HR Operations

·        Support HR team in handling basic employee queries

·        Assist in communicating HR policies and procedures to staff

·        Liaise with supervisors on attendance and HR-related follow-ups

6. Compliance, Safety & General Support

·        Assist in coordinating medical tests, site inductions, and safety documentation

·        Support HR during audits, inspections, and compliance checks

·        Perform any other HR-related duties assigned by the HR Manager

Requirements

·        Diploma or Degree in Human Resource Management, Business Administration, or related field

·        Fresh graduates or up to 6 months’ HR experience encouraged to apply

·        Exposure to an operational, construction, manufacturing, or project-based environment is an added advantage

Skills