The HR Assistant will provide administrative and operational support to the Human Resources function, ensuring efficient HR processes, accurate employee records, and compliance with labor laws and internal policies within a school environment.
· Maintain accurate and up-to-date employee records, personnel files, and HR databases
· Prepare HR documentation including employment contracts, letters, confirmations, and certificates
· Manage staff attendance, leave records, and time-off schedules
· Support recruitment processes including job postings, shortlisting coordination, and interview scheduling
· Assist with onboarding and induction of new staff
· Ensure all pre-employment documentation is completed and filed
· Prepare and submit payroll inputs such as attendance, leave, overtime, and deductions
· Support payroll processing and respond to payroll-related queries
· Assist with statutory compliance including NSSF, NHIF/SHA, PAYE, and other deductions
· Support handling of employee queries and HR correspondence
· Assist in disciplinary processes by preparing documentation and scheduling hearings
· Promote adherence to HR policies and staff code of conduct
· Ensure compliance with Kenyan labour laws and internal HR policies
· Support HR audits and inspections
· Prepare HR reports as required
· Coordinate staff training and development activities
· Support staff welfare initiatives
· Perform any other HR-related duties as assigned
· Diploma or Bachelor’s degree in Human Resource Management, Business Administration, or a related field
· At least 1–2 years’ HR experience (experience in a school or education environment is an added advantage)
· Knowledge of Kenyan labour laws and HR best practices
· Proficiency in MS Office applications