ACCOUNTANT - PAYABLES

Posted : 2025-11-26
Closing : 2025-12-31
Position Scope

Job Title: Accountant - Payables.

Location: Nairobi, Kenya

Our client in the distribution and sales indutry is looking for an Accountant - Payables. The Accounts Payables Officer will be responsoble to manage all accounts payable operations, ensuring timely and accurate processing of payments, proper reconciliation with bank statements, compliance with tax regulations, and preparation of financial reports. The role supports financial integrity and facilitates smooth supplier, staff, and statutory obligations.

Job Description

Key Reponsibilities:

Invoice and Payment Processing

  • Post all approved purchase invoices into the accounting system promptly.
  • Process daily payments including petty cash reimbursements and supplier invoices.
  • Manage monthly payments to suppliers and service providers.
  • Process staff salary advances in line with policies.

Banking and Reconciliation

  • Bank all received cash and cheques in a timely manner.
  • Post all payments into the system and daily and monthly reconcile against bank statements.
  • Follow up on any unreconciled or erroneous transactions with relevant departments.

Statutory and Tax Obligations

  • Compute, process, and remit monthly VAT dues in accordance with regulatory timelines.
  • Prepare and file payroll-related statutory returns (PAYE, NHIF, NSSF, etc.).
  • Ensure compliance with all financial and statutory obligations affecting payables.

Financial Reporting and Analysis

  • Prepare the following reports by the 5th of every month:
  • Payables ageing report
  • VAT report for the month
  • Balance Sheet and Profit & Loss Account
  • Financial analysis and interpretation of financial performance indicators
  • Maintain organized records and support internal and external audits.

Process Improvement and Controls

  • Monitor internal controls relating to the payables process.
  • Recommend efficiency enhancements and cost-saving measures.
  • Support the Finance Manager in budgeting and cash flow planning.

Requirements

QUALIFICATIONS AND EXPERIENCE:

  • Bachelor’s degree in Accounting, Finance, or related field
  • CPA Part II or above (CPA Finalist/CPA-K preferred)
  • At least 5 years’ experience in accounting or payables role in a busy environment
  • Accuracy and attention to detail
  • Strong knowledge of accounting software (QuickBooks, ERP systems)
  • Understanding of Kenyan tax laws (VAT, PAYE, NSSF, NHIF)
  • Analytical thinking and financial interpretation skills

Skills