Human Resource Assistant

Position Scope

Position Title: Human Resource Assistant (HRA)
Location: Kongoni Camp, Kenya
Reports To: Senior Human Resource Associate
Employment Type: Full-time

Job Summary:

The Human Resource Assistant (HRA) will support in the day-to-day HR operations, focusing on employee relations, recruitment, onboarding, payroll, and administrative duties. The HRA will work to ensure that HR functions run smoothly, contributing to a positive work environment and helping achieve the camp's goals.

Job Description

Key Responsibilities:

• Recruitment and Onboarding:
  • Assist in the recruitment process, including job postings, screening resumes, and coordinating interviews.
  • Support the onboarding process for new employees, ensuring all necessary documentation is completed and filed.
  • Conduct orientation sessions for new staff members.
    Employee Relations:
  • Serve as a point of contact for employees regarding HR-related inquiries.
  • Support in handling employee concerns, grievances, and disciplinary actions in collaboration with the SHRA.
  • Foster positive employee relations and work culture at the camp.
• Payroll and Benefits Administration:
  • Assist in the preparation of payroll, ensuring accuracy in timekeeping and processing.
  • Handle employee benefits administration, including leave management and statutory deductions.
  • Maintain records of attendance, absences, and leave balances.
• HR Compliance and Record Keeping:
  • Ensure all employee records are up-to-date and compliant with Kenyan labor laws and camp policies.
  • Assist in drafting and updating HR policies and procedures.
  • Keep track of employee contracts, renewals, and terminations.
• Performance Management:
  • Support in the performance appraisal process, including collecting and organizing employee evaluations.
  • Assist in implementing Performance Improvement Plans (PIPs) for underperforming employees.
• Training and Development:
  • Coordinate employee training programs, including identifying training needs and scheduling sessions.
  • Keep records of employee training and certifications.
• HR Reporting:
  • Prepare regular HR reports, including headcount, turnover, and other key HR metrics.
  • Provide insights and data to support management decisions.
• Administrative Duties:
  • Assist with day-to-day office operations, including managing HR-related correspondence and filing.
  • Coordinate staff meetings, including scheduling, preparing agendas, and taking minutes.
  • Manage HR supplies and maintain inventory.

Requirements

Qualifications:

• Education: Diploma or degree in Human Resource Management, Business Administration, or a related field.
• Experience: At least 2 years of experience in an HR role, preferably in the hospitality or service industry.

Skills:

• Strong understanding of Kenyan labor laws and HR best practices.
• Excellent communication and interpersonal skills.
  Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Key Competencies:

• Teamwork: Ability to work effectively with colleagues across departments.
• Problem-Solving: Capable of resolving employee issues promptly and effectively.
• Adaptability: Able to work in a dynamic environment and handle multiple tasks simultaneously.
• Customer Service Orientation: Focus on providing a high level of service to internal and external clients.

Skills

Human resources