Job Title: Accounts Assistant (Facility Management)
Job Purpose:
The Accounts Assistant will support the Finance department in managing day-to-day accounting operations, including processing multiple client's accounts, managing accounts receivable and payable, financial reporting, and reconciliations. The role requires accuracy, confidentiality, and the ability to work efficiently in a dynamic cleaning and facilities management environment
Key Responsibilities:
1. Payroll Support
· Prepare and process payroll accurately and on time.
· Ensure correct calculation and remittance of statutory deductions (PAYE, SHA, NSSF, HELB, etc.).
· Maintain confidentiality of payroll data.
2. Accounts Payable and Receivable
· Prepare and send client invoices; update and follow up on receivables.
· Process supplier payments and reconcile statements.
· Maintain accurate and updated records of all transactions.
3. Tax and Statutory Compliance
· Assist in preparing and filing VAT, PAYE, Withholding Tax, and other statutory returns.
· Support timely remittance of all statutory payments.
· Maintain organized documentation for compliance and audit purposes.
4. Financial Reporting and Reconciliations
· Assist in preparing monthly management reports.
· Perform bank and account reconciliations.
· Support audit preparation and documentation.
5. Administrative and Support Functions
· Maintain orderly filing of financial documents.
· Support budgeting and expense tracking.
· Provide general support to the Finance and Operations teams.
QUALIFICATIONS & EXPERIENCE
Bachelor’s degree in Accounting, Finance, or related field (required).
· CPA Section 2 or above.
·3–4 years of relevant experience, preferably in a Cleaning and Facilities Management Company or professional services environment.
· Strong understanding of payroll processing, accounts reconciliation, and statutory filings.
· Proficiency in accounting software preferably Tally Software.