ACCOUNTS ASSISTANT

Position Scope

Job Title: Accounts Assistant

Department: Finance 

Reports To: Financial Accountant.

Role Profile: 

To provide comprehensive support to the Finance department through accurate processing of financial transactions, maintaining supplier and debtor accounts, ensuring compliance with statutory obligations, and maintaining stock and procurement controls. The role contributes to efficient financial operations, timely reporting, and upholding financial integrity in alignment with internal policies and external regulatory frameworks.

Job Description

Key Reponsibilities:

• Prepare cheque and electronic cash payments for all accounts payables ensuring proper authorization and accuracy.
• Generate and track purchase orders for the procurement of office supplies and consumables in alignment with company procurement policies.
• Perform supplier account reconciliations on a regular basis to identify variances, ensure payment accuracy, and maintain strong supplier relationships.
• Manage the weekly debtor report: follow up on overdue accounts, initiate client contact via calls and physical visits to recover outstanding payments.
• Participate in periodic stocktaking exercises and maintain updated stock records, identifying and reporting discrepancies for resolution.
• Support the sales process by generating customer invoices, issuing receipts, and accurately posting payments to customer accounts.
• File and remit statutory payments (PAYE, NHIF, NSSF, VAT, etc.) within set deadlines to ensure full regulatory compliance.
• Assist with internal and external audits by preparing schedules, providing supporting documents, and resolving audit queries.
• Review and validate all financial documentation to ensure correct coding, authorization, and compliance with internal controls.
• Maintain well-organized and up-to-date filing systems for financial records and company documents for easy retrieval and audit readiness.
• Support general ledger activities including data entry, reconciliation, and error resolution.
• Handle effective communication with clients and vendors through email, telephone, and face-to-face interactions, ensuring a professional image.
• Provide general administrative and clerical support to the finance team, including document management, photocopying, and file archiving.
• Undertake any other finance-related tasks as assigned by the Financial Accountant or management.

Requirements

QUALIFICATIONS, EXPERIENCE & COMPETENCIES:

Minimum Qualifications

• Degree  in Accounting, Finance, Business Administration, or related field.
• CPA Part II or equivalent professional certification is desirable.

Experience

• Minimum of 4–6 years’ experience in a similar accounting or finance assistant role, preferably within a financial services or medium-to-large business environment.
• Proven experience handling supplier accounts, statutory compliance, reconciliations, and invoicing.
• Exposure to ERP/accounting software (e.g., Sage, QuickBooks, SAP, or similar) is strongly preferred.

Key Competencies and Skills

• Strong attention to detail and organizational skills.
• Proficiency in MS Office Suite, especially Excel.
• Excellent communication and interpersonal skills.
• High level of integrity and discretion in handling confidential information.
• Ability to work under pressure and meet strict deadlines.
• Strong analytical and problem-solving skills

What we offer: 

• Competitive Salary Package 
• Supportive and Dynamic Envcirnment

Skills