Data Clerk

Position Scope

Job Title: Data Clerk

Reports to: Operations Manager

Industry: Oil & Gas Co. Ltd

Work station: Nairobi

Role Purpose:

To support the accurate collection, entry, and management of operational, stock, and transaction data within the oil company’s systems, ensuring data integrity for reporting and decision-making.

Job Description

Key Responsibilities:
✅ Data Entry & Management

• Accurately enter fuel stock movements, sales transactions, and depot dispatch data into the system.
• Update inventory and reconciliation reports daily.
• Maintain organized filing (physical and electronic) of delivery notes, receipts, and operational documents.

✅ Data Verification & Reconciliation

• Cross-check data entries with source documents to ensure accuracy.
• Assist in reconciling stock records with physical counts at depots and retail stations.
• Flag and report any data discrepancies promptly.

✅ Reporting

• Generate daily, weekly, and monthly reports as required (stock, sales, and dispatch reports).
• Assist in preparing management reports and dashboards for tracking operational performance.

✅ Compliance & Record-Keeping

• Ensure all records are up to date and stored according to company policies and audit requirements.
• Maintain confidentiality of company data.

✅ Collaboration

• Liaise with depot staff, drivers, and operations teams to confirm data accuracy.
• Support the finance and operations teams with data needed for analysis and audits.

Requirements

Key Requirements:
✅ Diploma or Certificate in Business Administration, IT, Statistics, or a related field.
✅ At least  3-4 years’ experience in a data entry or clerical role, preferably in oil & gas, FMCG, or logistics.
✅ Proficiency in MS Excel and data entry systems (ERP experience is an added advantage).
✅ Strong attention to detail and accuracy in data handling.
✅ Ability to work under minimal supervision and meet deadlines.
✅ Good organizational and communication skills.

Skills